Data Privacy Statement

Thank you for your interest in the Technische Universität Berlin (TU Berlin) website. The protection of the personal data of persons using this web form to submit master’s application documents is very important to us. We therefore would like to inform you about the data privacy of this web application.

Subject of data privacy

Data privacy addresses issues concerning personal data. According to Article 4 no. 1 of the General Data Protection Regulation (GDPR), these are data referring to an identified or identifiable individual, in other words all data which could be used to identify you. This applies to data such as your name, private address, email address, and telephone number but also to usage data such as your IP address.

As a matter of course Technische Universität Berlin observes the legal requirements of data privacy and other applicable regulations.

We are committed to ensuring that you can trust us concerning your personal data. For this reason transfers of personal or sensitive data are encrypted. In addition, our web pages are protected by technical measures against damage or unauthorized access.

General data privacy

1. When you access this web form, the following information will be stored in a log file: your IP address, the date and time you accessed the site, the amount of transferred data, the “user agent-string” of your web browser, the website from which you were referred to the form, and a status notification of successful or unsuccessful access. Non-depersonalized data will be deleted after two weeks and will not be stored.
2. This data will only be used for non-commercial purposes: It will only be reviewed manually if necessary for error analysis, optimization or investigation of misuse or performance issues.
3. Additionally, we employ cookies for data collection and storage. Cookies are small data packets consisting of text and are stored by your web browser when you visit a website or web application. They cause no harm to your device – cookies neither contain viruses nor do they enable us to spy on or monitor you. We use session cookies which are automatically deleted when you close your browser.
   We use cookies to make the web form more user-friendly and to validate it. These cookies are not used to trace personal user activities or analyze users’ behavior. They are only used where technically required or where more useful than other technologies.
   The use of cookies is required to use this web form. You can configure your web browser to delete stored cookies.
4. In order to best protect your transmitted data, we use SSL encryption for all data transmission. Such encrypted connections can be identified by the prefix “https://” in the URL located in your browser’s address line. Unencrypted pages are identified by “http://”. The SSL encryption ensures that all data you transmit to this website – for instance when submitting inquiries or logging in – cannot be read by third-parties.

Scope of data collection and storage

For information about how we handle personal traffic data, please refer to the “General data policy” section (see above, regarding log files and cookies) and the section on “Usage data”.

The active communication of your personal data is necessary to use this web form.

If you request us to provide this service, we will only collect your personal data to the extent necessary to provide the service.

In order for TU Berlin to fulfill the requested services, you as a master’s applicant must provide your first and last name, application number, and email address entered at the time of application when sending the documents for your master’s application. You will only be able to upload your application documents after the existence of a tuple containing your application number and email address has been successfully confirmed in Student Administrative Services’ data. After the uploaded documents have been sent together with your form data to the graduate admissions team, your data will be immediately deleted from the server where the form is located.

Collection and storage of usage data

For the optimization of our website we collect and store data, such as web page visited, date and time of access, the website which you are coming from and so on.
This data is retained for error handling and to detect attempts at misuse. It is automatically deleted after two weeks and not stored. Permanent storage is excluded.

Web form

The data you send to the graduate admissions team in the web form, including your contact information, will only be saved for the purpose of processing your application. This data is not shared without your prior consent.

Data entered in the web form is only processed after you have given your consent (Article 6 paragraph 1 lit. a GDPR). You have the right to revoke your consent to the processing of your personal data at any time. To revoke your consent, please send us an email. The legality of the data processing carried out up to your revocation remains unaffected.

The data transmitted by the web form will be deleted as soon as it is no longer needed for the purpose of its collection, you request its deletion, or you revoke your consent to its storage. Mandatory statutory provisions - in particular storage periods - remain unaffected.

Storage location and data usage for a specific purpose

We only collect, process and store your personal data internally (at the TU Berlin computing center for log data, specifically in Department I for application data) for the purpose you communicated to us and only for the purpose for which you have provided it to us. Without your explicit consent, your personal data will not be given to third parties as long as it is not necessary for the service provided or for the execution of an agreement. Data is only forwarded to state institutions and authorities if there is a legal obligation to provide information or if we are legally obligated to do so by a judicial decision.

We also take the University's internal data protection very seriously. Our employees and contracted service providers are bound to confidentiality and compliance with data protection law.

Right to information

You have the right to retrieve information about your stored personal data at any time, free of charge and without providing reasons. Please contact the address provided in the site credits of the website. We will be pleased to assist you if you have any further questions about our data privacy information.

Right of complaint

Should you have reason to believe that we are not complying with this data privacy statement, you can contact the data protection officer at Technische Universität Berlin at any time:

Annette Hiller
Data Protection Officer of Technische Universität Berlin
Straße des 17. Juni 135
10623 Berlin
Room H 1038
Phone: +49 30 314 21784
Fax: +49 30 314 28033
Email: info@datenschutz.tu-berlin.de

You also have the right to contact the local regulatory body:

Berlin Commissioner for Data Protection and Freedom of Information
Friedrichstr. 219 / visitor entrance via Puttkamerstr. 16 -18
10969 Berlin
Phone: +49 30 13889-0
Fax: +49 30 2155050
Email: mailbox@datenschutz-berlin.de

Final information

Please note that data privacy regulations and handling of data privacy are subject to change requiring you to regularly update yourself about changes to data privacy laws and company policies.

This data privacy statement only applies for content found at https://apply4master.studsek.tu-berlin.de/ and does not include the linked websites of secondary or external web servers.